FRAUD RISK POLICY

Purpose

The purpose of this policy is:

  1. To ensure that all Executive Committee Members and Officers are aware of their responsibilities for identifying exposures to fraudulent activities and for establishing controls and procedures for preventing such fraudulent activity and/or detecting such fraudulent activity when it occurs
  2. To provide guidance to Committee Members and volunteers as to action which should be taken where they suspect any fraudulent activity
  3. To provide a clear statement to Executive Committee Members and volunteers forbidding any illegal activity, including fraud for the benefit of the organisation
  4. To provide assurance that any and all suspected fraudulent activity will be fully investigated

Policy

  • The Executive Committee of Omagh RFC has ultimate responsibility for the prevention and detection of fraud and is responsible for ensuring that appropriate and effective internal control systems are in place
  • All Executive Committee Members must ensure that there are mechanisms in place within their area of control to:
  1. assess the risk of fraud
  2. educate members and volunteers about fraud prevention and detection
  3. facilitate the reporting of suspected fraudulent activities
  • All Executive Committee Members and Officers share in the responsibility for the prevention and detection of fraud in their areas of responsibility. All Committee Members and officers have the responsibility to report suspected fraud. Any Executive Committee Member or Officer who suspects fraudulent activity must immediately notify the full Executive Committee or those responsible for specific investigations. In situations where an Executive Committee Member or Officer is suspected of involvement in the fraudulent activity, the matter should be notified to the next highest level of responsibility
  • Any fraud by any Executive Committee Member or Officer shall constitute grounds for expulsion from the organisation.

Procedures

  • Fraud prevention accounting procedures shall be incorporated in the organisation's policies related to Cash Management, Credit Card Use, Commercial Transactions, and Investment
  • All complaints of suspected fraudulent behaviour will be investigated, whilst also providing for the protection of those individuals making the complaint and natural justice to those individuals being the subject of any such complaint
  • Where a prima facie case of fraud has been established the matter shall be referred to police. Any action taken by police shall be pursued independently of any related investigation by Omagh RFC.
  • Member Recruitment material or strategies shall incorporate fraud prevention
  • Fraud prevention and detection issues will be included in relevant organisation development and induction activities
  • Vendors and contractors shall be asked to agree in writing to abide by these policies and procedures